Document processes for industry
Industrial companies are under pressure to handle document-intensive processes from quotation preparation to production efficiently and without errors. INVARIS automates the generation of business documents, labels and certificates and integrates seamlessly into existing ERP landscapes.
Industry challenges
High automation pressure with short turnaround times
From the preparation of an offer to the order confirmation to the delivery note, documents go through numerous stages. Manual steps slow down processes, increase the error rate and tie up valuable resources. At the same time, customers expect fast response times and error-free documentation.
Wide range of labels and accompanying documents
Labels, certificates and declarations of conformity must be precisely formatted and vary depending on the customer, market or standard. Without central control, hundreds of template variants are quickly created, which are barely maintainable and increase the risk of errors.
Integration with ERP systems and stable mass production
Document processes must be seamlessly integrated into SAP and other ERP systems. At the same time, industrial production requires stable, high-performance processing of large volumes of documents without failures or bottlenecks.
This is how INVARIS solves these challenges
Create templates without programming
INVARIS offers a consistent platform for all document-related requirements in industry. In INVARIS Designer, departments create templates for business documents, labels and certificates without programming knowledge. The Resource Manager ensures central governance of all document modules, layouts and variants with complete versioning and controlled approval processes.
Scalable processing for industrial requirements
INVARIS OutputManagement reliably controls processing and adapts flexibly to batch runs with high volumes. DCS produces all required output formats — from PDF to print data streams to labels with 1D and 2D barcodes.
Seamless integration with specialized processes such as ERP systems, SAP, CRM and many more
Standardised REST interfaces enable seamless connection to SAP, ERP systems and specialist applications. Data flows directly from source systems into document generation, without redundant master data storage.
Practical examples
Typical use cases
offers
Automatically generate professional offer documents with customer-specific conditions, product configurations and multilingual variants from the ERP system.
Order confirmations
Generate binding order confirmations with all relevant items, delivery dates and payment terms immediately after receipt of order.
invoices
Create invoices in various formats and languages, including electronic formats such as ZUGFeRD or XRechnung for different markets.
Delivery notes
Automatically generate delivery documents with position data, batch numbers and shipping information from the inventory management system.
labels
Generate product and shipping labels with barcodes, QR codes and OMR marks for automated processing in production and logistics.
Quality certificates and declarations of conformity
Automatically create test certificates, factory certificates and CE declarations of conformity with product-specific measurement values and standard-compliant layouts.
Special features for public administration
Labeling and barcode expertise
Labels are the backbone of material flow and traceability. INVARIS natively supports 1D and 2D barcodes as well as OMR codes for seamless integration into printing lines and logistics processes.
Variant management without template explosion
Customers, countries and standards require different document contents. With Resource Manager, you can manage variants centrally and avoid the uncontrolled multiplication of templates.
About INVARIS
For more than four decades, we have been developing solutions for efficient and secure document processes in Austria. Our expertise is based on many years of experience, the highest safety standards and trusting, partnership-based cooperation with our customers. Numerous organizations worldwide, including international corporations as well as public institutions, rely on INVARIS.
Made in Austria! Proven quality since 1986: Four decades of expertise in document processes, developed and supported by an experienced team from Austria.
Uncompromising safety: Your data stays in your systems. With the highest safety standards for regulated industries such as banks, insurance companies and public administration.
Long-term partnership: From analysis to implementation to ongoing operation, with local support and individual support at your side.
Talk to us
Do you have any questions about our solutions or would you like to have your project assessed? We are looking forward to talking to you.